DIGITAL EVENT PASSPORT
For years, event passports meant paper. Attendees carried printed cards from booth to booth. Staff stamped each one by hand. Ink smudged. Cards went missing. And when the event ended, someone had to sort through a whole box of them just to pick a winner. It worked — but it was messy. There had to be a better way. Enter the Digital Event Passport. It does away with all of that.
Attendees simply scan a QR code at each booth to collect their stamps. Each stamp brings them closer to your lucky draw. You set the eligibility criteria, such as visiting five booths or joining a workshop. The lucky draw runs live on screen. And the moment your event ends, every interaction is ready as clean, trackable data. Best of all, it is a fully software-powered service, ready to support any event, anywhere in the world!
How does our Digital Event Passport service works
See our Digital Event Passport service in action. The short video below shows you exactly how it works — from booth scanning to live lucky draw.
This was a real deployment we did for ST Engineering.
(01) Before the event
It starts with a quick planning session with you. Here’s what we will sort out with you together:
- Booths and categories — you send us your booth list, and let us know how you want to group them (if applicable). For example, Booths A–D as exhibitor booths, and E, F, G as workshops.
- Names and descriptions — a name and a short description for each booth.
- QR codes — we will generate a unique QR code for every booth. You just print them and place them on site at each booth. No apps, no hardware.
- Lucky draw rules — you set the eligibility criteria (e.g. visit 1 booth + 2 workshops to qualify) and choose the prizes.
(02) During the event
Here’s what attendees do on the day:
- Onboard once — guests scan the main passport QR code to get started. It’s a quick, one-time setup.
- Scan each booth — at every booth they visit, they simply scan that booth’s QR code with their phone camera. No app to download.
- No page to keep open — even if they close the onboarding page, scanning still works. Their progress is saved automatically.
- Instant progress — after each scan, they see their progress right away, including how many more booths they need to qualify for the lucky draw. Guests stay engaged throughout, and always know how close they are to winning!
(03) The lucky draw
When it’s time to draw, everything is ready to go:
- Automatic eligibility — the system already knows who qualifies based on your criteria. No manual counting or checking.
- Drawn on screen — run the lucky draw live in front of the room, for everyone to see.
- Fair and transparent — winners are picked at random from eligible attendees only.
- Instant winners — names appear on screen the moment the draw runs.
(04) After the event
The value doesn’t end when the crowd goes home:
- Ready right away — every scan is captured automatically, with no box of cards to sort through.
- Clean, trackable data — see who engaged, which booths they visited, and how they moved through your event.
- Booth-level insight — find out which booths drew the most traffic and which needed a boost.
- Yours to keep — export the full attendee list for follow-ups, reporting, and planning your next event.
Our Digital Event Passport Package
See it from your attendees’ perspective. The video below shows the full attendee experience — logging in, scanning booth QR codes, and tracking their stamp collection in real time.
- Service duration of up to 6 hours
- Provision of on site QR code for up to a maximum of 15 booths 1
- You can print and display each QR code at its according booth
- Mobile-friendly attendee portal — no app download required
- Attendees log in with their name and email address
- After visiting a booth, an attendee simply scan the displayed QR code using their personal mobile device’s camera
- Customised lucky draw eligibility rules
- For example, each attendee must complete 3 booths from category A and 1 booth from category B to be eligible for lucky draw
- Customised lucky draw prizes
- Just let us know the prizes and we will load them into the system
- Live lucky draw UI for on-screen display
- You can perform a one-click draw to pick winners instantly, live in front of your audience
- Real-time attendance tracking 2
- All attendee data (name and email address) provided post-event in Excel format
- Full technical support throughout the event
Note:
- 1 Need more than 15 booths? No problem — additional booths are available as an add-on. See below under Add Ons
- 2 We monitor attendance data in real time on our end. If you’d like regular updates during the event, just let us know and we’ll keep you posted throughout the day.
⚠️ Important Note
The Digital Event Passport is a fully remote, online service.
We manage and operate everything digitally — no physical site visit is included in the standard package.
Upon service confirmation, we will prepare everything on our end and share the relevant URLs for the attendee portal and lucky draw screen once they are ready. Each booth’s QR code will also be provided in digital format for you to print and display accordingly.
If your event is in Singapore and you require us to be physically present on-site, this is available as an add-on. See On-Site Support below.
Add-Ons available for our Digital Event Passport
Below are a list of add ons compatible with our Digital Event Passport. For more pricing and details about each add on, feel free to reach out to us directly.
| Add On | Description |
|---|---|
| UI Customisation — Attendee Portal | Our default setup includes your event logo and primary brand colour applied to the portal buttons. Advanced UI customisation is available at an additional charge. |
| UI Customisation — Lucky Draw Screen | By default, the lucky draw screen includes your event logo and primary brand colour. Advanced UI customisation is available at an additional charge. |
| Additional Hours | Our standard package covers a service duration of up to 6 hours. Additional hours can be arranged — contact us for pricing. |
| On-Site Support (Singapore events only) | Our on-site support package includes printing, laminating, and installing each booth QR code, physical monitoring throughout your event, and provision of a laptop for the live lucky draw process. Please reach out to us separately to discuss your requirements and applicable charges. |
Note:
- For our Live Photo Feed, we will only provide the software for our Live Photo Feed. You will need to provide a laptop (with internet connection), projector and a projection screen.
Frequently Asked Questions
What does "fully remote and online service" mean?
It means you don’t need us to be physically present at your event for the Digital Event Passport to run. Once we’ve set everything up on our end, the entire system — the attendee portal, booth scanning, and lucky draw — operates online. We’ll share all the necessary URLs and QR codes with you digitally ahead of your event. Your team manages the on-the-ground setup, while we handle everything behind the scenes remotely. This also means the Digital Event Passport can support events anywhere in the world, not just in Singapore. And of course, should any technical issue arise during your event, our team will be on standby to assist and resolve it promptly.
How many booths can the system support?
As many as you need. Our default package covers up to 15 booths. If your event requires more, simply reach out to us and we’ll sort it out — additional booths are available as an add-on.
Can attendees use any mobile device?
Yes — the portal works on any modern mobile device. As long as the device has a decent camera for scanning QR codes, your attendees are good to go.
Can we set different eligibility rules for different prize tiers?
Currently, the system supports one set of eligibility criteria for lucky draw participation. All eligible attendees are entered into the same draw pool. If you have specific requirements, feel free to reach out and we’ll see what we can work out.
What happens if a lucky draw winner is absent when their name is drawn?
We can mark the winner as absent and redraw immediately. Any absent winners are automatically excluded from subsequent draws, so the process stays fair and seamless.
What happens if an attendee loses their login or closes the browser?
No problem at all. Attendees simply scan any booth QR code again using the same device they registered with — their earlier progress is automatically restored. Nothing is lost.
What happens if a booth QR code gets damaged or stops scanning?
Just let us know immediately and we’ll generate a replacement QR code on the spot. You can print it out and replace the damaged one without any disruption to the event.
Can we customise the look and feel of the attendee portal?
By default, we’ll include your logo and apply your primary brand colour to the portal buttons. If you require deeper UI customisation beyond that, we can accommodate — additional charges apply. See our Add-Ons section above.
When will we receive the post-event data?
Within 1 hour of the lucky draw ending, we can generate and send you the full attendee data in Excel format.
Can we see which booths were most visited?
Yes — booth visit data is included in your post-event Excel report, so you can see exactly which booths attracted the most traffic.